Governance Services

We’ll take care of all the governing tasks such as contract management, compliance status reports, and other administrative tasks so you don’t have to.

Administration Management:

Distribute covenants and bylaws to current residents upon request.

Distribute minutes and notify Board members of meeting times and dates.

Provide a single point of contact with the Board.

Provide a single point of contact for homeowners’ requests, complaints, and questions.

Resolve all issues including common areas/amenities.

Assist in resolving all issues outside of existing contracts.

Report to Board all issues which cannot be remedied under existing contracts.

Assist in the election of Board members.

Establish and maintain database on all homeowners including names, addresses, and other contact information.

Analyze insurance requirements, recommend insurance protection, and obtain quotes for the Board’s review. Complete administrative processing of insurance claims.

Report all general correspondence between contractors, owners, residents, etc.

Coordinate general membership meetings.

Hold the records of the Association.

Pool/Clubhouse Management:

Oversee management of contractors handling pool maintenance.

Manage use of clubhouse, gazebo, or other pool buildings, including reservations and cleaning.

Maintain inventory and supplies for pool operation.

Covenant Management:

Contract with compliance coordinator for monitoring of covenant compliance.

Maintain database of covenant compliance violations.

Review egregious violations of covenants.

Provide monthly status report of covenant compliance process.

Handle all telephone responses to non-compliance letters as well as calls from residents reporting non-compliant items in their neighborhood in a timely and professional manner.

Provide compliance letters to attorneys and title companies upon request.

Annual Management Plan:

This is a tool we use to outline all standard tasks to be done for each association on a yearly basis. The board of directors can expect to see items such as when the monthly financial reports will be provided, when the association insurance expires, when the pine straw installation is anticipated, when the pool will be opened/closed, etc. We work collaboratively with the board of directors to prepare this plan so the board has an active role in what information they would like to see included as well.

Our Other Services

Get in Touch

(205) 877-9480

info@nhmllc.org

2700 Highway 280, Suite 425W
Birmingham, AL 35223

Whether you’re a current customer with a question, would like to request a free management proposal, or anything in between we’d love to hear from you. Reach out today!

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